folkfestivalindia@gmail.com +91 837 7925 760

PARTICIPATION

Festival Terms & Conditions

Admission to the Festival :

INDIA's Festival Editions :

  • Folklore Ensembles interested to participate at the IEFF/ICDF 2024 – New Delhi-INDIA, must submit the application form to the festival committee at folkfestivalindia@gmail.com

NEPAL Festival Editions :

  • Folklore Ensembles interested to participate at the ICDF 2024 – Kathmandu- NEPAL, must submit the application form to the festival committee at ieffnepal@gmail.com

Festival highlights:

• Direct flights to Delhi - Indira Gandhi International Airport- DEL (IGI).

• Welcome to all groups and to ages, along with Families and friends of Artistic groups.

• Comfort hotel stays with utmost hygiene along with Delicious cuisines of INDIA will be provided.

• Convenient and friendly Program schedules.

• Each participant will be awarded an Honorary Diploma of Festival. A Festival Trophy to the group leader.

• The organizers will send you soft copy of group performances with photos & Videos from the festival program for each group.

• Traditional Indian dress wear and photo sessions.

• Helps to explore as 10+ Monuments of Delhi in City Tour and other state tours along with shopping.

Terms & Conditions :

Festival has two participation Categories

1. Festival Participant (Mandatory/Compulsory)

2. Festival Competitor (Optional)

NOTE: ** The Festival Participants only can take part in the Festival Competition **

Category 1. Festival Participant  (Mandatory)

• Festival is open to all dance and music groups of any style: Folk Dances (More preferrable), Theatres, Classical, Contemporary, Latin, Ball room, Street, Modern Social, Oriental, Fusion Dances, Choirs, Brass Bands, Orchestras & majorettes.

Age Category: 7 to 70+ years.

Group Members: 4+ to 40+ unlimited.

Music: Participants are allowed to perform on live or recorded music.

Travel: Flight Tickets round trip and the Travel Health insurance should be at the Group’s Expense.

Accommodation: Each group should choose the accommodation packages listed below in this section. Festival provides 3* & 4* hotel and 3 times meals according to the Accommodation packages chosen by the groups. (oc165€ / 220€ / 240€ / 280€ / 375€ / 480€ etc.,).

Performance: The Groups should perform 4 different dance items with 10/ 15 minutes slots each 1 or 2 times a day at provided venues.

• Festival Organizer will select the best 10 dance/music groups with exceptional artistic level from 4 corners of the World.

Category 2. Festival Competitor  (Optional)

• It is mandatory that only Festival Participants can take part in the festival Competition where they need to pay extra competition participation fee.

• Competition is open to all dance and music groups of any dance and music styles

Age Category: 7 to 70+ years.

Group Members: Solos, duets and trios to Groups.

Group Members should be of minimum 10 members to no limit.

Music: Participants are allowed to perform on live or recorded music.

Travel: Flight Tickets round trip and the Travel Health insurance should be at the Group’s Expense.

Accommodation: Each group should choose the accommodation packages listed below in this section. Festival provides 3* & 4* hotel and 3 times meals according to the Accommodation packages chosen by the groups. (210€ / 250€ / 375€ etc.,).

Performance: Competitor Groups should perform 10 min dance item; Solos/duets/trios with 5min dance piece.

Competitor Participation fees :

All Competitors should pay the participation fee along with the Accommodation packages

• Groups Category: 100EUR

• Solos, Duet, Trios etc: 25 EUR  (€5 extra for additional member up to 9 members)

Winners Cash prizes:

• Groups Category: 500€, 250€, 100€ along with Trophies and Diplomas.

• Solos, Duet, Trios etc : 200€ along with Trophies and Diplomas.

Jury:

• The Jury evaluates the participants in accordance with the regulations. The jury consists of 3 highly skilled professional, jury’s decision will be considered as the final verdict for the competition.

• At Jury’s decision competition holds surprise additional silver and bronze medals with the relevant diplomas in choreographies & costumes.

Other Conditions :

Venues for performances will include open-air stages, theaters, halls, Auditoriums, the parade through the central street- The New Delhi, and scenic spots without special stage facilities or lighting equipment.

• Groups should attend the rehearsal on time.

• Groups should provide 1 or 2 workshops in the festival. Group should actively participate in the discussion forums.

• The group has to take part in all programs. During the festival period, the groups have no right to cancel any performance without any approval from the Festival Committee.

• Every member of the group, has to have Travel Insurance which should include your medical and accidental coverage during the period of the festival.

• Group will be accompanied by one IEFF-host during the festival.

• Group has to get 2 National Flags of their Country.

• Group has to get 3-4 Gifts to exchanges with officials of the Festivals during the opening and Closing Ceremony.

• Groups will be allotted one day during the festival for the Delhi City sightseeing. (Monument Entry fee should be paid by the participant)

• Other expenses, such as beverages, laundry, room service, long distance calls etc. shall be borne by the individual of the group.

During the festival period, the groups have no right to cancel any performance without taking prior approval from the Festival Committee.

Groups should stick to their seats at the venue and enjoy the other group performances and after intimation of their performance slot only they have to leave their seats.

NOTE: Groups are the responsibility of the organizer from their arrival to the departures from IGI-New Delhi Airport according to the flight ticket schedules. On organizer’s invitation groups are not allowed to stay in India for other purposes beyond the organizer’s knowledge. Organizer will pick up the groups on arrival from IGI –New Delhi Airport and will escort the groups to the Boarding sections of IGI-New Delhi Airport on departures. If the Organizers encounter the groups with any other engagements with any other companies, the organizer have the right to cancel the invitation at any point of time and escort the groups to the Boarding sections of IGI – New Delhi Airport.

Accommodation Packages :

Group should choose the accommodation packages specified below.

• Arrival day's first mela is Lunch      • Departure day's last mela is Breakfast.
• Check in time (11:30-12:00 noon)    • Check out time (11:30-12:00 noon)

Choose Accommodation plan
Features
Prices
Starter
A-Type 1
6 Days / 5 Nights
Hotel
Triple Sharing
3 Times Meals
Airport Transfers
Delhi Tour(half day)
Basic
A-Type 2
7 Days / 6 Nights
Budget
A-Type 3
7 Days / 6 Nights
3* Hotel
Triple Sharing
3 Times Meals
Airport Transfers
Delhi Tour
Agra-Taj Mahal Tour
Delhi Shopping
Basic
B-Type 1
8 Days / 7 Nights
Budget
B-Type 2
9 Days / 8 Nights
4* Hotel
Triple Sharing
3 Times Meals
Airport Transfers
Delhi Tour
Agra-TajMahal Tour
Mathura Tour
Akshardham Tour
UP Tour
Delhi Shopping
Starter
B-Type 3
10 Days / 9 Nights
Hotel
Triple Sharing
3 Times Meals
Airport Transfers
Delhi Tour
Agra-Taj Mahal Tour
Mathura Tour
Akshardham Tour
Jaipur Tour
Delhi Shopping
Executive
B-Type 4
12 Days / 11 Nights
4* Hotel
Triple Sharing
3 Times Meals
Airport Transfers
Delhi Tour
Agra-Taj Mahal
Mathura Tour
Akshardham Tour
Jaipur Tour
Haridwar Tour
Rishikesh Tour
Delhi Shopping
Luxury
B-Type 5
15 Days / 14 Nights

Single /Double Occupancy Charges :

Single Occupancy 25€ Extra per day

Double Occupancy 15€ Extra/day/person

Extra Day Charges :

Groups can extend their stay

25€ /day/person / 3* rated Hotel excluding the food.

35€ /day/person / 4* rated Hotel excluding the food.

15€ - 3 times meals.

Festival Rights :

The festival reserves the right for Radio,TV and video-recording without paying any honorarium.

The Festival organizing committee has the right to change the schedule of the program at any time during the festival.

By applying you confirm that you accept all festival conditions. All detailed information will be supplied after the confirmation for participation.

Any activity, either from any individual or any group that could harm the festival is not allowed.

IEFF reserves the right to make its own decisions by consulting your organizing members at those unforeseen situations which are not mentioned in the Conditions of the festival.

TOURS :

Groups if interested should choose any of the below tour packages and have to confirm with the festival organizer.

>DELHI TOUR

>UTTARPRADESH TOUR

>RAJASTHAN TOUR

>UTTARAKHAND TOUR

>HIMACHAL PRADESH TOUR

>GUJARAT TOUR

>GOA TOUR